Privacy Policy

Privacy Policy

East Gwillimbury Children’s Centre

Last Updated: May 6, 2026

East Gwillimbury Children’s Centre (“we”, “our”, “us”) respects your privacy and is committed to protecting the personal information of the children in our care, their families, and visitors to our website.

This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in accordance with applicable privacy legislation.

What Is Personal Information?

“Personal information” means any identifiable information about an individual. This may include:

• Names, addresses, phone numbers, and email addresses
• Emergency contact details
• Health information and medical needs
• Family and living arrangements
• Developmental, behavioural, and educational information
• Any other information related to a child’s care and well-being

It also includes information collected through our website (see “Website & Digital Data”).

Why We Collect Personal Information

We collect personal information to provide safe, high-quality child care services and to operate our organization effectively.

This includes:

• Identifying children and their families
• Supporting children’s health, safety, and well-being
• Understanding developmental needs and progress
• Delivering inclusive and appropriate programming
• Communicating with families
• Maintaining accurate records
• Managing operations and improving services
• Meeting legal and regulatory requirements

We only collect the information necessary for these purposes unless additional consent is provided.

Website & Digital Data

When you visit our website, we may collect limited technical information automatically, such as:

• IP address
• Browser and device information
• Pages visited and time spent on the site
• Referral sources

We use cookies and similar technologies to improve website functionality, analyze traffic, and enhance user experience.

East Gwillimbury Children’s Centre uses a cookie consent management tool to obtain and manage user consent for non-essential cookies. You will be presented with cookie options upon visiting our website, and you may accept, decline, or customize your preferences at any time.

For more information about the cookies we use and to update your preferences, please refer to our cookie consent banner or revisit your cookie settings on our website.

If you submit a form (e.g., contact form or inquiry), we collect the information you provide to respond appropriately.

How We Use Personal Information

We use personal information to:

• Provide and support child care services
• Communicate with families and respond to inquiries
• Ensure children’s safety and well-being
• Improve our programs and website
• Comply with legal and regulatory obligations

When We Share Personal Information

We do not sell, trade, or lease personal information.

We may disclose personal information on a limited, need-to-know basis to:

• Public health authorities
• Regulatory and licensing bodies
• Authorized staff, contractors, and service providers
• Professionals supporting a child’s care and development
• Emergency services or child protection authorities where required
• Third parties where consent has been provided
• Parties where disclosure is required or permitted by law

Whenever possible, we share de-identified information.

All third parties are required to protect personal information and use it only for its intended purpose.

Consent

By enrolling your child in our programs or using our website, you consent to the collection, use, and disclosure of your personal information as outlined in this policy.

You may withdraw your consent at any time (subject to legal or contractual obligations) by contacting us.

In certain circumstances, personal information may be collected, used, or disclosed without consent, including:

• Emergencies affecting health or safety
• Legal or regulatory requirements
• Situations permitted under applicable law

Retention of Information

We retain personal information only as long as necessary to fulfill its intended purpose and meet legal requirements.

This includes:

• Maintaining records while a child is enrolled
• Retaining records for a defined period afterward
• Securely destroying information when no longer required

Safeguards

We take appropriate measures to protect personal information from loss, theft, or unauthorized access.

Safeguards include:

• Restricted access on a need-to-know basis
• Locked storage for physical files
• Secure digital systems and password protection
• Staff training on privacy and confidentiality
• Secure destruction of outdated records

Access and Accuracy

You may request access to your personal information or your child’s information at any time.

We will:

• Provide access within a reasonable timeframe
• Present information in an understandable format
• Correct inaccurate or incomplete records upon request

Certain legal limitations may apply.

Third-Party Links

Our website may contain links to external websites. East Gwillimbury Children’s Centre is not responsible for the privacy practices of those sites.

Regulatory Compliance

East Gwillimbury Children’s Centre complies with applicable privacy and child care legislation, including:

• The Personal Information Protection and Electronic Documents Act (PIPEDA)
• The Child Care and Early Years Act, 2014 (Ontario) and its associated regulations
• The Child, Youth and Family Services Act (Ontario), where applicable

These laws establish requirements around consent, safeguarding personal information, limiting collection, and ensuring transparency and accountability.

Contact Us

East Gwillimbury Children’s Centre is responsible for all personal information under its care.

If you have any questions, concerns, or requests regarding this Privacy Policy, please contact:

East Gwillimbury Children’s Centre

18335 B Leslie Street Sharon ON, L9N 0M3

Tel: (365)-337-0048

Executive Director: Shelley Ambing
shelley@aurorachildrenscentre.ca

Website: https://eastgwillimburychildrenscentre.ca/ 

*If you have a concern about how your information has been handled, you may call the Information and Privacy Commissioner /Ontario at 1-800-387-0073 or www.ipc.on.ca

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